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    1. Home»
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    3. QuickBooks Custom Fields»

    QuickBooks Custom Fields

    Brandon Morris
    Finance

    One thing that I love about QuickBooks is its

    versatility.  By that, I mean how you can

    customize it to fit almost any industry. 

    Accounting and bookkeeping are relatively the same across the board, but

    what additional things do want or need to track? 

    Some people like to track Date of Birth in order to send out

    cards to their customers.  They can run a

    customer list report and add the DOB column to it for the month or week they

    are beginning for a list of cards to be sent out.

    Advertising source report is another great thing to track in

    your QuickBooks…where are your customers coming from?  (I.e. word of mouth, yellow pages, google,

    etc.)

    Another option is tracking serial numbers or part numbers

    for a customer or there are so many different types of tracking that you may

    want to do, the possibilities are almost limitless.  I did say almost, when you start tracking too

    many serial numbers and such you may need to look into alternative solutions

    that work 3rd party with QuickBooks.

    So what are these custom fields exactly and where are they

    located?

    From your home screen you can click on ‘Customer Center’ or ‘Vendor

    Center’ on the toolbar or it’s at the top of the list under ‘Customers’ or ‘Vendors’.  Once you get your customer list pulled up you

    can double click on any given customer to edit their record.  Notice the multiple tabs:  Address Info, Additional Info, Payment Info,

    & Job Info.  To get to the custom

    fields you’ll want to open the tab labeled Additional Info.

    On the right side of the Additional Info tab you’ll notice a

    box called ‘Custom Fields’…that is how you get to it.

    To set up new fields you need to click the button at the

    bottom labeled Define Fields.  Now fill

    in the Label and check the box where you want these fields to be available

    (i.e. Customers, Vendors, and/or employees.)

    One important note; depending on how you choose to use these

    custom fields, if you are going to be using this data to sort by, it is

    important to be uniform in some of your custom fields.  Obviously this does not apply for serial

    numbers and custom numbers you’re tracking for customers, but if you are

    tracking customer information, advertising sources, etc. you want to spell

    and/or punctuate everything identically every time otherwise you will not get a

    report that is very usable.

    This is really the tip of the iceberg with custom fields;

    these custom fields can be incorporated into invoices, receipts, and other

    forms within QuickBooks.  If you have

    questions regarding custom fields, please send us your questions and we will

    field them as time allows.

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    Profile: Brandon Morris

    Brandon Morris, Advanced Certified QuickBooks ProAdvisor, is co-founder and co-owner of Barons', Inc.

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