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    3. Class Tracking - What is it and why would you need it?»

    Class Tracking - What is it and why would you need it?

    Brandon Morris
    Finance

    Last blog post we talked about Account Numbers and how to

    turn them on and off as well as re-sorting the list/reports…let’s go to another

    preference within ‘Edit’, ‘Preferences’, ‘Accounting’ called ‘Use Class  Tracking.’

    Use class tracking!? What is that and why would I use that?

    A ‘Class’ in QuickBooks is…let’s call it a department or a

    particular revenue stream within your business. 

    Within a small retail shop you could track men’s, women’s, boy’s, &

    girl’s clothing with 4 different classes. 

    Another example is tracking catalog sales & expenses vs

    in person sales expenses.

    If you go to the QuickBooks help menu and look at Classes…let

    me say this first.  I’m not a big fan of

    most software help menus but, QuickBooks has done an outstanding job in 2009

    with their help menu.  Within any screen

    of QuickBooks, if you have a question, you can press F1 and a right side help

    toolbar will open up and give you REALATIVE help based on the screen that you

    are on…if you are in an invoice it’ll give you invoice help.  If you’re in a report, it’ll give you

    reporting help…you get the idea.  So…QuickBooks

    help reads like this…

    “Lets you categorize transactions by

    assigning them to the classes on your Class list.

    In QuickBooks, classes give you a way

    to classify your transactions. You can use classes to classify your income and

    expenses by department, business office or location, separate properties you

    own, or any other meaningful breakdown of the business you do.

    For example, a general contractor

    might classify all income and expenses as relating to either residential or

    commercial work. A farmer might create a class for each enterprise—for example,

    "Corn," "Hogs," and "Soybeans." At the end of an

    accounting period, the contractor could create separate reports for the

    residential and commercial parts of the business. Likewise, the farmer could

    create separate reports for each farm enterprise.

    When this preference is on QuickBooks

    includes a Class field on all transactions.”

    So you now know how, within preference to turn class

    tracking on and off…my suggestion is to turn it on and use it.  You know that you can use it to track your

    profit centers…figure out where your money makers are as well as where your

    money losers are…QuickBooks and class tracking takes all the guesswork out of

    determining what’s working and what’s not. 

    Any Questions?

    As always, send comments, suggestions, etc….we’ll be happy

    to help answer them given half a chance. 

    Don’t guess or play with your business finances and your bookkeeping…find

    a QuickBooks ProAdvisor if you are unsure about what you’re doing.

     Have a GREAT day and a GREAT week!

    Brandon Morris
    Barons', Inc. - Business software training & support!
    www.baronsinc.com


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    Profile: Brandon Morris

    Brandon Morris, Advanced Certified QuickBooks ProAdvisor, is co-founder and co-owner of Barons', Inc.

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