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    3. Account Numbers & Reporting»

    Account Numbers & Reporting

    Brandon Morris
    Finance

    I had a bookkeeper with a local CPA firm call today regarding

    a profit & loss statement for one of their clients.  They wanted it sorted on the report by

    account number rather than alphabetically…seems relatively elementary,

    right?  I am in NO WAY knocking this

    bookkeeper, just so you know this…that’s why we’re here is to answer questions.

    Turns out this particular bookkeeper was filling in the

    account name with the account number as well. 

    (I.E. Account Name = “4000 Consulting Income” rather than “Consulting

    Income” with account number of 4000) While looking into this problem I discovered

    finally, that “use account numbers” preference was not turned on.

    If you are ever looking to use account numbers, it can be

    turned on by going to ‘Edit’ then down to ‘Preferences’.  Now click on ‘Accounting’ in the top left of

    that screen, then click on the ‘Company Preferences’ tab.  You can click or unclick (check or uncheck)

    that box to turn account numbers on or off.

    Now, just because we turned on account numbers doesn’t mean

    that her report came out like she wanted to see it.  Once we turned on the account numbers, the

    report was still sorted the same way, alphabetically.  In order to get the report to come out

    correctly, which in this case was by account number; what we had to do was

    first open the chart of accounts (CTRL A), then click on ‘Account’, then ‘re-sort

    list’.  Once you resort the list you can

    then refresh your report or re-run your report and have it sorted by account

    number.

    This really brings up some valid blogging subjects unless

    otherwise asked some good questions to blog about, the next several posts will

    be regarding these preferences, what they mean and their impact on your

    QuickBooks file and running your QuickBooks software.


    As always, if you have a question you'd like answered on here, please let us know...if you have asked in the past and we didn't get to you, please re-send it if you still need it answered.

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    Profile: Brandon Morris

    Brandon Morris, Advanced Certified QuickBooks ProAdvisor, is co-founder and co-owner of Barons', Inc.

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