Life moves fast, work loads grow, and nothing can be more daunting than opening an attachment to find a giant Word file. You just want to know what’s relevant or crucial and to chuck the rest ? or at least put it off until you eke out the time and space to read it thoroughly.
The How-To Geek blog offers a great tutorial on how to use Word 2007’s AutoSummarize feature. This feature takes the original Word document and generates a new one that ranks sentences by the occurrence of certain words and bases the rank on whatever percent of the original’s length you want.
After several quick and easy steps, where you help to decide what is important and what is filler, you can hide everything but the summary, ending with a certain percentage portion of the original document, saving yourself many minutes reading through inconsequential minutiae.
It’s an impressive and helpful tool for anyone whose co-workers tend to go on and on and on…. They may not get to the point, but now you have the tools to help you find it faster.