You wouldn’t think of leaving your most important business documents alone in the middle of a public place would you? But that’s what many small business owners do as they conduct business using the mobile tools we have available today. The key is to be in tune with what’s needed for your business security so your valuable information doesn’t get into the wrong hands.
To help you solve that problem, Office Depot has teamed up with Ira Winkler, a business security expert, to provide tools to help you keep your business safe. For starters, you can hop over and take the Security Smarts Quiz to see where you fit in the business security equation.
And while you’re there, make sure you download a copy of “Compromising Behaviors: Don’t Leave Your Business Exposed." Here are a few of the helpful tips you’ll find in that guide.
- Keep your PC and security software up to date. Just like you put on a seatbelt when driving a car, the most basic security protection for your PC is to make sure the operating system is up to date and utilizing the recommended security updates. Likewise, you should always install antivirus, anti-spyware and a personal firewall to protect computer files. Keep your software updated as new viruses and spyware bugs are released virtually daily. One protective software package is the Office Depot Internet Security Suite, which shields against viruses, spyware, hackers and phishing scams.
- Always remember that people are listening. While talking on your cell phone outside of the office, be conscious of your surroundings and keep your voice low whenever possible. Practice this same approach for business discussed in public spaces like a restaurant, coffee house or airport. While it´s great to take a client out for a meal, an employee from your competitor could be sitting at the next table. If you need to talk business, consider using code words to discuss confidential projects.
- Be cautious when working with confidential information. Reviewing documents when traveling or working outside the office can maximize productivity, but if the files include sensitive information, always make sure no one can see what you are working on. A good way to ensure your information remains safe from wandering eyes is to install a laptop privacy filter so only you can see the information. For example, the 3M"?¢ Notebook Privacy Filter darkens screen data from a side view allowing only the user to view information on-screen.
- Always use passwords and keep them safe. Passwords are a simple way to protect your information but make sure you don´t use basic passwords like your name, birthday or phone number. Do not write down your password, keep it in a secure location and do not share it. If you need to share your password, change it as soon as you can. If you have trouble remembering passwords, the Microsoft Fingerprint Reader lets you log on to your PC and your favorite Web sites with the touch of your finger – without having to remember all of your passwords. Simply place your finger on the receiver whenever a password or user name is required. Some laptops, such as the high-performance Toshiba SatelliteÂ® P105-S6014 wireless notebook come equipped with an embedded fingerprint reader to provide biometric password protection for simple one-touch access to applications.
- Put your laptop on lockdown. Secure your notebook from theft by attaching a cable lock, such as the Targus Defcon CL notebook computer cable lock, which tethers it to a desk or other surface. Cable locks are portable and can go on the road so if you use a laptop at a business center, it can also be secured.
Got a great business security idea? Tell me about it by leaving a comment.