This is the time of year where employees are on vacations with their families, enjoying their time together. Some businesses close for the entire week between Christmas and the New Year, while other businesses remain open. There are many parties, gift exchanges, sweets….an overall great time of year.
Although this is the season of cheer, work must be done so that employees may receive their paychecks. Perhaps you are a business who can afford to close down for the holiday, that’s terrific! However, the majority of businesses are not able to afford this luxury. In this case, it is important to plan for the shortage of employees throughout the holiday season.
Not just during the holiday but throughout the year, the office manager should make a calendar available for employees to log preferred vacation times, doctor appointments, and so on. This could be a large paper calendar accessible to employees or an electronic calendaring system such as Microsoft Outlook.
The office manager will be able to use this tool to properly schedule employee time. Employees should also have access to a leave form they can fill out and hand in for approval. This form should include the employee name, dates of leave, reason for leave i.e. vacation, personal holiday, jury duty, bereavement, military, leave without pay, etc. Sick leave should also be addressed on this form. This will actually minimize problematic employees, making them more accountable for their time.
For more information on Outlook software, visit http://www.microsoft.com/office/editions/prodinfo/trial.mspx for a free trial version.
“By failing to prepare, you are preparing to fail.” ~ Benjamin Franklin