As an office administrator, you wear many hats. In smaller companies, the office manager is also the courier, bookkeeper, babysitter, etc. In larger organizations the office manager sometimes handles benefit administration, employee timesheets and leave.
Regardless of what role you play, there never seems to be enough time in the day to get everything done. The day-to-day functions are always taken care of and it seems the larger, more important tasks, i.e. looking for new software programs, choosing scanning equipment, setting up credit card payments get pushed further and further into the future.
I believe that having personal relationships with vendors is critical to your success. These vendors want your business and will bend over backwards to help you in most cases.
For instance, the United States Postal Service has representatives who will come to your office and show you how to use the internet for their services instead of going to the post office.
Office supply vendors deliver for free when you purchase a certain dollar amount. Everything can be ordered online making supply ordering a lot easier than it used to be. Staples and Office Depot are a couple of places to peruse.
I used to run myself ragged picking up lunches for staff meetings but now, I order online from a restaurant delivery service. They have a website where I log in and place the order and pay with a credit card and the delivery fee of $5 and the tip is included. It’s awesome!
One task you may not have thought of is training. If you lease your copiers or other equipment, the company will set up free training for your employees as often as you like. If you need help getting caught up on filing, hire a temp for a day. It’s that easy!