If you are like the vast majority of people, you seldom transfer the information on all those business cards you are handed into one convenient place. And think of all your contacts in your online social networks, your computer address book, your old Rolodex, and in your phone. So how do you combine all your contacts or get organized in a new and digitally professional way?
If you’re the type who collects business cards, it’s a must you invest in a business card scanner. The Neat Company makes a great, easy-to-use compact scanner called NeatReceipts with software that will digitally render any business card, document, or receipt into an editable form. You can easily transfer your newly scanned hardcopies into Microsoft Word, Excel, PowerPoint, or Outlook. This will save you hours of data input time and get you off to a good start.
Funambol is a plug-in that lets you keep contacts in sync between a number of mobile devices, including your iPhone and BlackBerry. Now you can sync anytime and anywhere with your address book so you can always be up-to-date. Best of all, this application is free.
Go through all of your contacts, even if they are on napkins or business cards or in your phone or e-mail, and create a spreadsheet that includes name, title, company, e-mail address, phone number, cell phone number, physical address, and how you know the person. Even if you keep contacts in separate places, if you always keep the spreadsheet up-to-date with all of them, you will have a master list should you ever lose a business card or address book or mobile device.