With email as the #1 means of office communication, and high on the list of ways that we all communicate with each other, productivity in this arena is paramount.
Thanks to LifeHacker, I’ve consolidated a list of our top 8 productive email boosters.
- Prioritize messages intended for your eyes only. Use color coding to distinguish direct mail from group blasts.
- Filters are essential. Use customizable filters, and you can separate necessary communications from repetitive reminders. Use the Mail Trends tool to visualize your mail volume any way you’d like.
- Master advanced message search on Gmail.
A big reason for Gmail’s popularity is its archive/search functions. Understand these and you won’t have to spend time again digging through scads of messages to find the right one.
- Process email in batches. Too often we flutter in and out of the clutter that is our Inbox. Setting aside specific times to handle and clean out your email will reduce both stress and mess.
- Retrieve a file via email.
If you leave your email open all the time, this could be a great trick. Using a keyword and a filename, you can set up Mail.app on Macs or Outlook on PCs to send you your files.
- Organize your contacts. Group them. Too few people realize the time-saving wonder that is this simple and universal feature.
- Pick a system that you love. That is all. Don’t settle for a system that doesn’t work for you.
- Automate Common Phrases and Lines with AutoHotKey/Texter. Because a lot of emails are simple and direct, and because too many of these are rehashed again and again, Texter, an easy and effective way to paste commonly-used text, code, signatures, and other lines into any space on your Windows desktop.
I hope these tips helped. For the full article and resource breakdown, visit LifeHacker.com.