Archiving isn’t the sexiest of topics. It won’t win you any cachet in a meeting and certainly not at a cocktail party. However, it’s as vital, necessary, and relentlessly necessary to your business operations.Taking control of your archiving can also save you legal headaches. In fact, Sarbanes-Oxley requires corporate information management controls. Even for sole-practitioners, it’s wise to create a formal, written strategy for your archiving and storing your data — and that include email.
Because of the enormous volume, email is one of the major components of any information storage strategy. Among the key considerations in your plan should include:
* A simple, transparent protocol
* Established access permissions
* Clear guidelines for backup, archive, and destruction frequency
Keeping the process simple keep a lid on your costs, but it will also ensure that you can find what you need in your archives (or that someone else can if you’re absent or incapacitated). Since Sarbanes-Oxley passed, vendors have created myriad archive offerings, so it pays do your homework and find the solution that fits your need.
The important thing to recall is that effective communication requires not only knowing what to say, but also what you’ve said.