If your office is a mass of confusion, with various users editing
various documents and not realizing that there are changes made to the
documents they have worked on, then you’re probably experiencing a lot
of wasted time and frayed nerves.
There are so many document management solutions on the market,
and even Word has some built in, but limited, tools to help managed
version control. A new tool I was recently alerted to is FolderMaestro’s File Check-Out.
With this tool installed on servers and laptops, an end-user marks
specific documents stored on a local or wide area network to be
reserved or “checked out”. When one person needs to work on a marked
file remotely, only he or she can access the file for editing. After
editing, File Check-Out automatically saves the new updated file on
local servers in real time and then releases the document for review
and use by other authorized team members. Detailed file activity logs,
monitoring, file-by-file permissions and alert functionalities, as well
as administrative override, provides security, workflow transparency,
File Check-Out is available as a stand-alone Windows-compatible downloadable application and is available directly from FolderMaestro or through resellers at $249 per license or $999 for five laptop licenses.