It only takes one equipment melt-down, computer theft, hurricane, landslide, or fire to immediately see the value of data protection. And yet, three out of five small to mid-sized businesses still do not regularly back-up data, according to a recent survey by IDC.
And when faced with the feat of creating and implementing a data back-up system, many small business owners are overwhelmed by the task and never put a data protection plan in action. The unfortunate result is that when disaster strikes, at least a quarter of small businesses that close aren’t able to recover enough data to open again, according to the Institute for Business and Home Safety.
Here are some tips for getting started — A quick guide from Information Technology Solution Providers Alliance (ITSPA) for developing a data back-up plan:
- Know the rules. Many industries have requirements for keeping records. Know what you need to keep, in what form, and for how long.
- Decide how often you need to back-up your data by completing this sentence: In the event of an emergency, my business would be okay with recovered data from (last month, last week, yesterday, 10 minutes ago).
- Establish your options. Data back-up can be done in a number of ways, from nightly tape records to continual transfer of data to off-site storage terminals. Some solutions can even be set up to automatically back-up data every time you log on and off the computer.
- Document the plan in case of an emergency so all key employees know how and where to retrieve data.
- Work with a solution provider to develop the most efficient, cost-effective, and secure back-up plan.