So I mentioned in the last post about working with your clients – 2 points (Improved Accountant’s Copy and Accountant File transfer)…let’s expound upon that, what has improved?
Below is a list of expanded capabilities within the Accountant’s Copy of QuickBooks 2008, but before we get to that I also want to mention how easy & secure that QuickBooks has made it on the accountant and the end-user to get the Accountant’s Review Copy to the accountant.
With what they call, File Transfer – “Click, Encrypt, and Send”
Simply go to ‘File’, then down to ‘Accountant’s Copy’, over to ‘Client Activities’, and click ‘Send to Accountant’. Also notice you still have the option to save locally, the Accountant;s review copy if you want to save it to a flash drive or just store it locally.
The client or end-user then sets a dividing date which is basically a date in which the client moves forward and the accountant or bookkeeper makes changes prior to the dividing date.
You’ll notice on the following screenshot you have additional security, when sending this file to your accountant you will be prompted to enter a ‘Strong’ password. QuickBooks defines a ‘Strong’ password as:
- At least 7 characters
- At least 1 number
- At least 1 uppercase letter
Additionally you have the option to write a note to your accountant that he/she will get when they receive notice that you have uploaded a new file to them.
Once you have sent the accountant’s copy (I did not include the first screenshot which you will be prompted for simply asks for your accountant’s e-mail address along with your name and your e-mail address,) the accountant will receive a notice similar to the following screenshot and the sender or end-user will receive a notification as well as shown by the next screenshot.
When the accountant is finished, they can then write a note, reveiw the changes and send back to the end-user to import into their file…
And now on to…
Expanded capabilities, including bank reconciliations
- Complete a range of adjustments to prior period transactions such as A/P, A/R, banking and journal entries.
- Modify chart of accounts
Modify lists, including class, items, & vendors
- Bank reconciliation – mentioned before
- Account merge
Account type change
- 1099 account mapping
“Shading” notation to denote transferable data