Mystery Solved by QuickBooks Audit Trail Report

A QuickBooks user who offices down the hall from me recently ask why transactions he had entered didn’t seem to be recorded. The guy is a really smart guy and realized that he was probably doing something wrong but didn’t know what. I solved the mystery in about thirty seconds with the Audit Trail report.

Here’s an example of what the report looked like:


As you can see we have two transactions. The audit report shows that each of those transactions was originally recorded and subsequently modified. By checking this report I discovered that my friend was not saving each transaction before he entered the next one. As a result he simply kept updating a single transaction so that others had seemed to simply disappear. I explained this to him and he was off and running again, no longer to make this mistake.

Mystery solved in 30 seconds with the Audit Trail report, pretty efficient.

Robert Guild is certified QuickBooks ProAdvisor in Austin, TX who conducts CPE courses for CPAs and individual training and group classes to QuickBooks users. His company at www.QBCoach.biz, maintains a sixteen-station QuickBooks lab, providing hands-on training. You can contact him directly at rguild@QBCoach.biz or follow him on twitter at QBPro