Finding and Fixing Payroll Liability Errors

The Payroll Center is a discreet module that processes paychecks, generates payroll tax filings, keeps track of payroll liabilities, and directly pays those liabilities.  The appropriate accounting entries are automatically made and tax payments are recorded in the payroll module.  As you can see below the payroll center is designed so that you will know the due dates and amount of tax payments.


All you have to do is to select from a list a payments and click the “View/Pay” icon.  You can either print a check to mail or submit that check for online remittance.


In order to record liability payments made through regular checks into the Payroll Center perform the following steps.

• Record, on a separate document, such as Word or Excel,  the dates, check numbers, amounts, time period covered. and taxing authority of each check processed as a regular check.
• Delete each of these checks from QuickBooks
• Open the payroll center, select “Related Payment Activities” ,and select “Create Custom Liability Payments” as shown below.

• Then select the appropriate taxing authority and enter each check date, number, and amount from your list of checks previously deleted.

This will record tax payments within the Payroll Center and assure that future tax reports to be filed are correct.

Robert Guild is certified QuickBooks ProAdvisor in Austin, TX who conducts CPE courses for CPAs and individual training and group classes to QuickBooks users. His company at www.QBCoach.biz, maintains a sixteen-station QuickBooks lab, providing hands-on training. You can contact him directly at rguild@QBCoach.biz or follow him on twitter at QBPro